8th MR in RT Symposium
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Privacy Policy for the website dkfz-events.de

I. Name and address of the responsible organisation

The responsible organisation in line with the General Data Protection Regulation (GDPR) and other national data protection laws of the member states, as well as other data protection provisions is:
Deutsches Krebsforschungszentrum – Stiftung des öffentlichen Rechts

Im Neuenheimer Feld 280
69120 Heidelberg
06221 420
Kontakt@dkfz.de 


II. Name and address of the Data Protection Officer

The data protection officer of the responsible organisation is:

Data Protection Officer
Deutsches Krebsforschungszentrum - Stiftung des öffentlichen Rechts
Im Neuenheimer Feld 280
69120 Heidelberg
Tel. +49 (0)6221 420
E-Mail: datenschutz@dkfz.de


III. Rights of the person concerned

The following list includes all rights of the person concerned as per the GDPR.

If your personal data is processed, you are the person concerned as defined by the GDPR and you have the following rights vis-à-vis the responsible organisation:

1. The right to information

You can request confirmation from the responsible organisation as to whether personal data relating to you will be processed by us. In the event of such processing, you may request the following information from the responsible organisation:

(1) the purposes for which the personal data will be processed;

(2) the categories of personal data processed;

(3) the recipients or categories of recipients to whom the personal data relating to you has been or will be disclosed;

(4) the planned duration of the retention of the personal data relating to you or, if it is not possible to provide specific information in this regard, criteria for determining the retention period;

(5) the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the responsible organisation or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) all available information on the origin of the data, if the personal data are not collected from the person concerned;

(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and – at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing on the person concerned.

You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transfer.

2. The right to rectification

You have the right to have your personal data corrected and/or completed by the responsible organisation if the personal data processed concerning you is inaccurate or incomplete. The responsible organisation must carry out the rectification immediately.

3. The right to limit the processing

Under the following conditions, you may request that the processing of your personal data be restricted:

(1) if you dispute the accuracy of the personal data concerning you for a period of time which allows the responsible organisation to verify the accuracy of the personal data;

(2) the processing is unlawful and you refuse to erase the personal data and instead request that the use of the personal data be restricted;

(3) the responsible organisation no longer needs the personal data for processing purposes, but you need them for the assertion, exercise or defence of legal claims, or

(4) if you have objected to the processing pursuant to Art. 21 Para. 1 GDPR and it has not yet been established whether the legitimate reasons of the responsible organisation outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data - apart from their storage - may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person, or for reasons of an important public interest of the Union or a Member State. If the processing restriction has been limited in accordance with the above conditions, you will be informed by the responsible organisation before the restriction is lifted.

4. The right to deletion

(a) Duty to delete

You may request the responsible organisation to immediately delete the personal data concerning you and the responsible organisation is obliged to delete this data immediately if one of the following reasons applies:

(1) Personal data relating to you shall no longer be necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing was based pursuant to Art. 6 Para. 1 S. 1 lit. a or Art. 9 Para. 2 lit. a GDPR and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Art. 21 Para. 1 GDPR and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 Para. 2 GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of your personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the responsible organisation is subject.

(6) The personal data relating to you have been collected in relation to information society services offered pursuant to Art. 8 Para. 1 GDPR.

We would like to point out that if your data is deleted, participation in the event is no longer possible.

b) Information to third parties

If the responsible organisation has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 Para. 1 GDPR, they shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to deletion does not exist if processing is required

(1) for the exercise of freedom of expression and information;

(2) to fulfil a legal obligation which processing is subject to under the law of the Union or of the Member States to which the responsible organisation is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the responsible organisation;

(3) for reasons of public interest in the field of public health pursuant to Art. 9 Para. 2 lit. h and i as well as Art. 9 Para. 3 GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 Para. 1 GDPR to the extent that the law referred to in Section a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

(5) to assert, exercise or defend legal claims.

5. The right to notification

If you have exercised your right to rectify, cancel or limit the processing of your personal data against the responsible organisation, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort. You have the right to be informed of such recipients by the responsible organisation.

6 The right to data transfer

You have the right to receive the personal data concerning you that you have provided to the responsible organisation in a structured, commonly used and machine-readable format. Additionally, you have the right to communicate these data to another responsible organisation without being hindered by the responsible organisation to whom the personal data was provided, as long as

(1) the processing is based on consent pursuant to Art. 6 Para. 1 S. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract pursuant to Art. 6 Para. 1 S. 1 lit. b GDPR and

(2) the processing is carried out by automated means.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one responsible organisation to another responsible organisation, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the responsible organisation.

7. The right of objection

You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you on the basis of Art. 6 Para. 1 S.1 lit. e or f GDPR; this also applies to profiling based on these provisions.

The responsible organisation will no longer process the personal data relating to you unless they can prove compelling grounds for processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is connected with such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

You have the possibility to exercise your right of objection through automated procedures using technical specifications in connection with the use of Information Society services, notwithstanding Directive 2002/58/EC.

8. The right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke it.

9. Automated decision in individual cases including profiling

You have the right not to be subject to any decision based solely on automated processing, including profiling, that has any legal effect on you or similarly significantly affects you. This does not apply if the decision

(1) is necessary for the conclusion or fulfilment of a contract between you and the responsible organisation,

(2) is authorised by legislation of the Union or of the Member States to which the responsible organisation is subject and contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or

(3) with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 Para. 1 GDPR unless Art. 9 Para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the responsible organisation shall take appropriate measures to protect the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the responsible organisation, to state your own position and to challenge the decision.

10. The right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State where you reside, at your place of work or at the place where the alleged infringement took place, if you consider that the processing of your personal data is in breach of the GDPR.

The supervisory authority to which the complaint was submitted will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

 

IV. General information on data processing

1. Scope of processing of personal data

We collect and use personal data of the users of this website for the collection and administration of event participants in the context of the organisation and implementation of DKFZ events, hereinafter referred to as "Event". The collection and use of personal data of our users generally only takes place with the consent of the user by logging in and registering for the event.

Depending on the payment method selected at the end of registration, individual personal data (first name, surname, payment amount) will also be passed on to third parties for the purposes of payment processing.

Payments with credit card, Sofort and PayPal are processed via BS PAYONE GmbH, Lyoner Strasse 9, D-60528 Frankfurt/Main, Germany, which is certified according to the Payment Card Industry Data Security Standard (PCI DSS). Your credit card data is collected and processed directly by BS PAYONE and is not stored by us.

When paying with Sofort, the online payment system of SOFORT GmbH, Theresienhöhe 12, D-80339 Munich, Germany, the online banking data (PIN and TAN) entered by you in the digital transfer form provided by SOFORT GmbH in the course of the ordering process will be transmitted in encrypted form by SOFORT GmbH to your bank for execution of the transfer. We do not store your online banking data.

When paying with PayPal (Europe), S.à r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg, the bank data you have deposited with PayPal will be used by PayPal for payment. We do not have access to this data.

Your payment data will only be transmitted to the respective payment service company if this is necessary for payment processing. The legal basis is Art. 6 Para. 1 S. 1 b GDPR.

The terms and conditions and data protection declarations of the respective providers apply to the use of the above payment services. You will be informed of this separately before using the respective service.

The following link will take you to the privacy policy of BS PAYONE GmbH: https://www.payone.com/datenschutz/

The Sofort GmbH is part of the Klarna Group (Klarna Bank AB (publ), Sveavägen 46, 111 34 Stockholm, Sweden). The following link will take you to the data protection declaration: https://www.klarna.com/de/datenschutz/

You can access PayPal's privacy policy via the following link: https://www.paypal.com/de/webapps/mpp/ua/privacy-full?locale.x=en_DE

The following data will be collected during the registration process (depending on the type of event)

  • Salutation, title, first name and surname
  • Company, department
  • e-mail address
  • If applicable, further participants of the company
  • Information on vegetarian/vegan diet; allergies and other notes on eating habits
  • Participation in workshops and other (supporting) programme items
  • Hotel: check-in, check-out date, special requests; additional overnight stay after the event and desired room category
  • Arrival and departure: Arrival/departure means and times; train and flight numbers and details of the shuttle transfer, if applicable, and other notes on arrival/departure

2. Legal basis for the processing of personal data

The collection and use of personal data of our users takes place on the basis of the user's consent by logging into and registering for the event.

The legal basis for this is Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR).

3. Data deletion and storage period

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies.

Additionally, the data may be stored if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the responsible organisation is subject.

The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or fulfilment of a contract.

4. External services and content on our website

We include external services or content on our website. If you use such a service or if third-party content is displayed to you, communication data will be exchanged between you and the respective provider for technical reasons. The following external services are currently integrated:

  • EMENDO Event + Congress GmbH und CO. KG

The privacy policy of this provider can be found here:

  • BS PAYONE GmbH

The privacy policy of this provider can be found here:

  • PayPal (Europe) S.à r.l. et Cie, S.C.A.

The privacy policy of this provider can be found here:

  • Klarna Bank AB (publ)

The privacy policy of this provider can be found here:

  • American Express

The privacy policy of this provider can be found here:

  • Concardis GmbH

The privacy policy of this provider can be found here:

 

V. Provision of the website and creation of logfiles

1. Description and scope of data processing

Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

(1) The IP address of the user

(2) Date and time of access

(3) Changes to the existing personal data record if necessary

(4) The overstepping of a single registration step

(5) Sending an e-mail

(6) Selection of bookings (in terms of workshops, etc.)

The data is also stored in our system’s log files. These data are not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 Para. 1 S.1 lit. f GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The data is stored in log files to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems.

These purposes also include our legitimate interest in data processing pursuant to Art. 6 Para. 1 S.1 lit. f GDPR.

4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the purpose of providing the website, this is the case when the session in question has ended.

Possibility of opposition and removal

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.


VI. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again. We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

(1) Characteristic string of characters (token)

(2) Acceptance of the cookie rule

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 Para. 1 S.1 lit. f GDPR.

3. Purpose of data processing

The purpose of using technically required cookies is to facilitate the use of websites by users of this website.

4. Duration of storage, possibility of objection and removal

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

 
Contact

Local Organizing Team:

E-mail: mrinrthd@dkfz.de
Web: www.dkfz.de/mrinrthd2020
Phone: +49-6221-42-3481
Fax: +49-6221-42-3482

Venue

Halle02
Zollhofgarten 2
69115 Heidelberg
Google Maps

Further information on how to get to halle02 can be found here: https://www.halle02.de/kontakt/ (website only available in German)

The halle02 is located approximately 400 m south west of Heidelberg central station.
Directions from central railway station to halle02

Registration Deadlines

Early bird: April 15th 2020

Online registration closes:
May 18th 2020
On-site registration available:
May 24th and 25th 2020